Concept of office automation. Discuss the concept of office automation in the light of the various functions 2019-01-08
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What is Office Automation?
For example, the loan application form filed in a branch of a bank can be accessed by the sanctioning officer for scrutiny at the head office or any office for scrutiny of loan proposals. The E-mail is proving to be very helpful not only for formal communication but also in informal communication within the business enterprise. Woratschek Bibliography FitzGerald, Jerry, and Alan Dennis. The electronic access of documents not only facilitates quicker access to documents but also reduces paper work as the need for multiple copies is eliminated. Influenced by the Fourdriner, the method of continuous production lead to the development of continuous rolling of steel and iron. In addition,functions that once required coordinating the expertise ofoutside specialists in typesetting, printing, or electronicrecording can now be integrated into the everyday work of anorganization, saving both time and money. Imaging systems convert text, drawings, and photographs into digital form that can be stored in a computer system.
This enables you to try out office automation temporarily in a real-world environment. And 4,000 newly created Project Reports. In addition, functions that once required coordinating the expertise of outside specialists in typesetting, printing, or electronic recording can now be integrated into the everyday work of an organization, saving both time and money. A fax canalso scan and send a document to a fax modem circuit board inside a remote computer. This can been seen as a crucial step towards the automated processes we rely on in our factories today. All office functions, including dictation, typing, filing, copying, fax, telex, microfilm and records management, telephone and telephone switchboard operations, fall into this category. Computer based office automation is gaining popularity among managers, because such automation offers integrated solutions that can be shared automatically.
New York: Penguin Books, 1989, cop. The recipient of the voice mail has to dial a voice mail service or access the electronic mail box using the specified equipment and he can hear the spoken message in the voice of the sender. This type ofvideoconferencing simulates face-to-facemeetings of individuals. For example, your email program might contain a filtering facility that enables you to sort incoming messages into appropriate folders or send them to staff who can respond. Imaging systems converttext, drawings, and photographs into digital formthat can be stored in a computersystem. Office mechanization is different, because it is replacing human manual labor with technological manual labor.
This does add additional time and money to a business. Computer based fax systems save executive time otherwise spent in queues at the common fax facility, dialing and connecting with the fax machine of the intended recipient. The confirmation of transmission is also quick and the reliability is very high. The voice mail transmits messages as digitised voice. Office automation refers to the varied computer machinery and software used to digitally create, collect, store, manipulate, and relay office information needed for accomplishing basic task. Our services are focused on, on time delivery, superior quality, creativity, and originality for every assignment we do.
It digitizes incoming voice messages andstores them on disk. Point out the importance of secretaries in the modern business world. Outline the importance of reports in Commerce and Industry? Office automation helps in optimizing or automating existing office procedures. Instead, decide on the tasks you want to automate, then look for the systems within your budget that can perform that work. However, automation can trace its roots back much further than that. We believe in establishing long-term relationships with our clients by delivering value added services of high quality.
Obtain feedback from the system such as the temperature of the bedroom, via a thermostat. Money saving benefits also come into play. Business Data Communications and Networking, 6th ed. The building blocks of a typical office automation system are represented in Figure 10. Facsimile Electronic mail: The difference between the normal mail,—interpersonal communication of information in the form of text and images as against the other forms of interpersonal communication such as the telephone-e-mail is its non simultaneous communication wherein the presence of the receiver is not essential at the time of transmission. During the Second World War there was a great deal of focus placed on advancements in industrial automation — particularly in the production of tanks, warships, fighter airplanes.
No matter how technologically superior the equipment is, there may be failure if users reject it. Locsin holds a Bachelor of Arts in scientific and technical communications from the University of Washington. We are in to this business since 14 years. Desktop Videoconferencing Desktop videoconferencing is one of the fastest growing forms of videoconferencing. Why do groups come into existence? This would, for example, convert the analog voltage from a thermocouple temperature sensor to a digital signal that could be used by the controller.
Multimedia systems are technologies that integrate two or more types of media such as text, graphic, sound, voice, full-motion video, or animation into a computer-based application. The control functions may be contained in a single central controller, or there may be other controllers besides the central controller that have a limited subset of control functions. The storage of documents is on magnetic media and thus the storage space required for the purpose is reduced. This halts a large portion of business until it can be brought back up. To achieve this goal, we need to explore concepts, elaborate on techniques, and outline tools. Such requirements are quite common in case of preparation of agenda and background papers for meetings.
Office automation concept. 3d illustration of 'office automation' title on business document.
Because technology is continuously improving, you might be able to upgrade your system by replacing components as needed rather than selling your old system when it becomes obsolete. There are far too many types of devices to list here. Recipients maysave messages for future use, delete them, orforward them to other people. Special software called groupware isneeded to allow two or more people to edit orotherwise work on the same files simultaneously. It was during this time that industry was applying feedback controllers, a highly accurate electrical timer, and protective relays.
